How do I compare move-in and move-out condition?

Keep one project per property and add a survey for each visit. Move-in and move-out are then two dated sets under the same property, each with its own photos, its own map, and its own report, so the comparison is between two records rather than between two recollections.

Can I put my company branding on the report?

On Pro, your name, company, and email appear on every report. Enterprise adds white-label reports with custom templates and full organization branding.

Can a tenant or owner download the report themselves?

Yes. A share link gives read-only access to the photos, the project map, and the PDF report. They cannot change anything, and the link stops working on the expiration date you set.

UNIT · CONDITION · DATE

Photo Documentation for Property Managers

Condition recorded with a date and a location attached, so move-out conversations start from evidence.

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What is property condition photo documentation software?

Property condition photo documentation software records the state of a unit or building at a point in time with photos that carry their own date and location. Vortyk extracts GPS coordinates, timestamp, and camera bearing from each photo on upload, so a move-in record and a move-out record can be compared without either side relying on memory. Photos organize into projects by property and into surveys by visit, which means move-in, periodic inspection, and move-out each hold their own dated set under the same property. Captions of up to 150 characters carry the room or the finding, and markup tools point at damage on the image itself. A photo log exports as a PDF with your company details on every page, and a password protected link with an expiration date shares it with an owner or a tenant who does not need an account to open it.

What makes this hard today?

Move-out disputes come down to evidence

Without a dated move-in record, a disagreement about damage is one recollection against another. Undated phone photos rarely settle it.

Owners want to see the portfolio

Reporting condition across multiple properties by email means attachments, compression, and files that get lost in a thread.

Turnovers happen faster than paperwork

A unit has to be documented, cleaned, and re-let on a schedule. The documentation step is the one that gets compressed.

How does the workflow actually run?

A project per property
Set the address once. Every inspection of that property accumulates underneath it with a live count of photos and reports.
A survey per visit
Move-in, periodic, and move-out each become their own dated survey, so comparing two points in time is straightforward.
Caption by room, mark up damage
Add the room and the finding to each photo, and draw on the images where the damage needs pointing at.
Share with the owner or tenant
Generate the photo log and send a protected link. Recipients view and download without creating an account.

Which features do the work?

Dated, located photos

Timestamp and coordinates read from the image, so a condition record is anchored in time and place.

Surveys per visit

Move-in and move-out sets under one property, each with its own date and its own report.

Branded photo logs

Your name, company, and email on every page, at one or two photos per page.

Links for owners and tenants

Password protected, expiring, read-only, and tracked by client name.

Common questions

How do I compare move-in and move-out condition?: Keep one project per property and add a survey for each visit. Move-in and move-out are then two dated sets under the same property, each with its own photos, its own map, and its own report, so the comparison is between two records rather than between two recollections.
Can I put my company branding on the report?: On Pro, your name, company, and email appear on every report. Enterprise adds white-label reports with custom templates and full organization branding.
Can a tenant or owner download the report themselves?: Yes. A share link gives read-only access to the photos, the project map, and the PDF report. They cannot change anything, and the link stops working on the expiration date you set.

Ready to document property management work properly?

Vortyk is launching soon. Join the waitlist and be first in line for early access.

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